Add your letterhead to any PDF
Upload your letterhead once. Every page of your document comes back stamped, aligned and ready to print.
Free · No sign-up · Your file never leaves your computer
No file handy? — generated here, not downloaded.
How to use it
- 1
Upload your letterhead as a PDF, PNG or JPG. Use the full page, not a cropped strip from the top — it becomes the page background, footer and all.
- 2
Upload the document you want stamped. Multi-page is fine.
- 3
Choose every page, or first page only — the usual convention for a formal letter with continuation sheets.
- 4
Download. Your original page content sits on top of the pad, untouched.
When you would use this
Most firms keep their letterhead in Word and their documents everywhere else. The moment a contract comes back from a lawyer as a PDF, or an invoice is exported from accounting software, the letterhead is gone. The usual workaround is printing onto pre-printed paper, which stops working the instant the document has to be emailed — and almost everything is emailed now.
This puts the pad back on. It is the same job as printing onto headed paper, done to the file instead of the page, so what you send and what you file look the same as what you would have posted.
Use the whole page as your letterhead, not a banner cropped from the top. A real pad usually carries a footer with registration details, a side rule, sometimes a faint watermark. Feed in a strip and you get a strip. Feed in the full A4 or Letter artwork and every part of it lands where the designer put it.
First page only is the right choice more often than people expect. Formal letters are conventionally printed with the full pad on page one and a plain or lightly marked continuation sheet after it, so a three-page letter with the full pad on every page reads as slightly wrong to anyone who handles correspondence for a living. Contracts and reports usually do want it on every page, because pages get separated, photocopied and re-filed.
Your content is never redrawn or re-typeset. Each original page is embedded exactly as it was and placed on top of the pad, so fonts, spacing, signatures and form fields survive. If your letterhead has a white background it will cover anything behind it — which is why the pad goes down first and your document goes on top, never the other way round.
One thing to check before a big print run: browsers and some PDF readers drop background graphics by default to save ink. The letterhead is real page content here rather than a CSS background, so it prints in most setups, but it is worth running one page through the actual printer before you commit two hundred.
Questions
- Will it print correctly?
- In most setups, yes — the letterhead is real page content, not a CSS background, so it is not affected by the 'background graphics' setting that catches people out when printing from a browser. Print one page first if it is going out to a client.
- My letterhead is a Word file. What do I do?
- Export it to PDF first (File → Save as PDF). That keeps the exact geometry, fonts and colours. A screenshot of a Word document will look soft when printed.
- Is my document uploaded anywhere?
- No. Everything happens inside your browser, on your own machine. The file is never sent to us and we could not read it if we wanted to. Close the tab and nothing remains.
- What if the pad and the document are different page sizes?
- The letterhead is scaled to each page it lands on, so an A4 pad on a Letter document fills the page rather than leaving a gap. If the proportions differ a lot, expect some stretch — matching the sizes gives a cleaner result.
- Does it work on a scanned document?
- Yes, as long as the scan is a PDF. The scanned image is treated as page content and placed over the pad. If your scan already has a white background it will hide the letterhead, so scans usually want 'first page only' or a pad designed with a clear centre.
- Can I use it on a password protected PDF?
- Not directly. Remove the password in your PDF reader first, stamp the letterhead, then protect it again if you need to.
Related tools
Tired of stamping them one at a time?
Ofivio puts your letterhead on every document your firm produces — invoices, agreements, salary slips, site instructions — automatically, because it already knows your letterhead and who the document is for.
See Ofivio