Free delivery challan generator
Record what is leaving your store or site, and who received it — without printing prices on a document that goes to the gate.
Free · No sign-up · Your file never leaves your computer
How to use it
- 1
Fill in who is sending and where it is going.
- 2
Number it and date it. The number is what a receipt is matched against.
- 3
List the items and quantities. There are deliberately no prices.
- 4
Download, print two copies, and get one signed on delivery.
When you would use this
A delivery challan travels with goods. It says what left, in what quantity, on what date and for whom — and it is signed by whoever receives it. That signature is the entire purpose: it converts “we sent it” into a document somebody put their name to.
There are no prices on this document, and that is deliberate. A challan is handled by a driver, a storekeeper, a security guard at a gate and whoever signs at the far end. None of them need your commercial terms, and several of them should not have them. Rates go on the invoice, which follows separately to accounts. A tool that put a total on a challan would be solving the wrong problem.
The number is what makes it useful later. When an invoice is queried three weeks on — “we never received forty of those” — the challan number is what connects the invoice line back to a signed piece of paper. Number them sequentially and record the number on the invoice; without that link, a delivery dispute is two people remembering differently.
Print at least two copies. One goes with the goods and comes back signed, one stays with you. Three is common on construction sites, where the site office keeps its own. It sounds like bureaucracy until the first time a supplier claims a delivery you have no record of receiving.
Be specific about quantities and units. “Cement — 50” is ambiguous in a way that gets expensive: bags, tonnes, or pallets? Write the unit into the description. The person signing at the gate is checking against what is physically in front of them, and they can only confirm what the document actually says.
Questions
- Why are there no prices?
- Because a challan is handled by drivers, storekeepers and gate security. They need to confirm what arrived, not what it cost. Rates belong on the invoice, which goes to accounts.
- Is this the same as a gate pass?
- Close enough for most purposes — both record goods moving and get signed. A gate pass usually covers anything leaving a premises including returns and tools; a challan is normally about a delivery to a customer or site.
- How many copies should I print?
- Two at minimum: one travels and comes back signed, one stays with you. Three on a construction site so the site office keeps its own.
- How does it connect to the invoice?
- By its number. Put the challan number on the invoice line, and a delivery query three weeks later resolves in one look instead of an argument.
- Is anything I type stored?
- No. The PDF is built in your browser and nothing is transmitted or kept.
Related tools
Deliveries that have to match an order and an invoice
Ofivio links the purchase order, what actually arrived on site and the invoice that follows — so a short delivery is caught when it is received, not when the bill is queried.
See Ofivio